Enter amounts for each class. Leave blank to skip a class.
Current Fee Schedules
Fee Name
Amount
Term
Session
Class
Record Payment
Payment recorded!
Collect Payment Online (Paystack)
Select a student and fee item to generate a Paystack payment link. The parent can pay directly with card, bank transfer, or USSD. Successful payments are automatically recorded in the ledger.
Paystack Public Key not set. Go to Settings → Payment to add your Paystack Public Key before accepting online payments.
Outstanding Balances — Send Reminder
Select a student with an outstanding balance to generate a payment reminder slip.
Payment Ledger 0
Date
Receipt
Student
Class
Fee Item
Amount
Method
Note
Generate Invoice / Receipt
Staff Management
Edit Student
Add Staff Member
My Profile
A profile photo is required before you can continue. Please upload one below.
Click photo to upload
Change My PIN
Choose a new 4-digit PIN used to log in to this role.
Communications & Messaging
Generate Message
Bulk Class Message
Generate individual WhatsApp links for every student in a class using their parent phone number from the student register.
Message Templates
Promote Class
Move all students from one class into another, or graduate BASIC 5 pupils to Alumni.
Promote / Graduate
Student Left Early
Archive a student who left before completing Basic 5 — transferred, withdrawn, or for any other reason. Their report cards will remain accessible in the Alumni archive.
Graduate BASIC 5 to Alumni
All pupils listed will be moved to the Alumni Archive with exit reason "Graduated" and removed from BASIC 5. Their report cards remain accessible.
Alumni Archive
Students who have left the school. Their report cards remain accessible here.
Move Student to Alumni
Or enter manually below if the student was already removed from classes.
Alumni Report Cards
Students
Select a class
#
Student Name
Status
This Month
Days Present
Days Absent
No students in this class
Add students in the Students tab first.
Classes
Students in
-- select a class --0
Select a class on the left to manage students
Attendance Summary
#
Student Name
Days Present
Days Absent
Days Late
Total School Days
Attendance %
Monthly Calendar
Export to Report Card App
Generate attendance data that auto-fills into the Tolmid Report Card app. Select a class and term, then click Export.
Export Settings
Preview — will be imported to report card
#
Student Name
Days Present
Days Absent
Days Late
Total Days
%
How to import into the Report Card app:
1. Save the exported .json file
2. Open the Report Card app and click "Import Attendance" (top bar)
3. Select the .json file — attendance auto-fills for all matching students
Import Attendance into Report Card App
If you're on the same device, you can also use the clipboard import in the Report Card app directly.
Day Detail
Logo & Photo
School Logo
Upload Logo
Student Photo
Student Photo
Report Card Type
Skills-Based template is only available for Reception 1, Reception 2, Pre KG, KG 1, KG 2, Basic 1 and Basic 2.
Student Information
▼
Attendance
Subjects & Skills
Visible terms:
Subjects (CA / Exam / Cumulative)
The table below adapts to the Reporting Period selected above.
1st Term: enter C.A (0–40) and Exam (0–60) → gives the 1st Term Total. 2nd Term: 1st Term total carries over (editable); enter this term's C.A & Exam → gives the 2nd Term Total. 3rd Term: 1st & 2nd Term totals carry over; enter this term's C.A & Exam. The Cumulative Average = (1st + 2nd + 3rd Term totals) ÷ 3, and determines the final grade.
Enter per-subject highest/lowest in the table above (HI / LO columns).
Comments
Personal Development (1–5)
Behaviour/Special Area Marking Key (C / M / N)
Overall Performance
For the Marks-Based template, these are auto-calculated from subject scores but can still be overridden.
Skills-Based (Nursery–Basic 2) Preview
Student Records
All saved report cards
Report Card
T
Tolmid Academy
Parent / Guardian Portal
Welcome
Enter your child's Admission Number to continue
Admission Number
Your Admission Number and PIN were issued by the school. Contact the school office if you need help.
Hello, Parent
Enter your 4-digit PIN
T
Tolmid Academy
Parent Portal
—
?
Student
Class: — Adm. No: ——
—
—
Latest Report Card
This Term's Attendance
Fee Status — —
All Report Cards 0
Attendance by Term
Fee History
Change Your PIN
Set a new 4-digit PIN for your account. Keep it safe — anyone with your child's Admission Number and this PIN can view their results.
Report Card
Admin Access
Enter your 4-digit admin PIN to continue
Tolmid Academy
Admin Settings · v15.8
Admin
School
School Profile
Classes & Students
Classes & Arms
Student Register
System
Admin PIN
Data & Backup
School Profile
This information appears on report cards and exports.
School Logo
Upload Logo
Logo tips
Upload your school crest or logo. It will appear in the top bar, on the login screen, and on all report cards. Best size: square image, PNG with transparent background.
Your Paystack Public Key starts with pk_live_ (live) or pk_test_ (test). Find it in your Paystack Dashboard → Settings → API Keys. Only the Public Key is needed — never enter your Secret Key here.
Saved
Classes & Arms
Organise classes into levels (e.g. Nursery, Primary) and arms (e.g. A, B, C). Each arm becomes a separate class in the system.
Add New Level
Student Register
View, add, edit, and remove students across all classes.
Add Student
Bulk Import
Option A — Import from Excel/CSV: Upload a spreadsheet with column headers in the first row:
Name, Admission No, Class, Gender, DOB, Parent/Guardian, Phone, Address
(only Name is required; other columns optional and order doesn't matter).
Option B — Paste names: one student per line: Full Name, Admission No., Class Name (admission no. and class are optional)
Bulk Photo Upload
Select multiple passport photos. Each file should be named after the student's Admission No. (e.g. TA001.jpg) so it can be matched automatically.
All Students 0
#
Photo
Adm. No.
Name of Pupil
Gender
Date of Birth
Parent / Guardian
Phone
Class
Parent PIN
PINs & Access
Set a PIN for each role. Every user must enter their role PIN to access the system.
Admin PIN
The admin PIN also protects the Settings area. Default: 1234
Role PINs
Set the PIN each role must enter on the login screen. Leave blank to use the default PIN 0000 for that role until you set a custom one.
Proprietor
Administrative Officer
Head Teacher
Assistant Head Teacher
Teacher
Bursar
Data & Backup
Export all your data as a backup file, or restore from a previous backup.
Export Full Backup
Downloads a single JSON file containing all classes, students, attendance records, report cards, and settings.
Restore from Backup
Warning: this will replace all current data with the backup file.
Clear Pupil & Record Data
Deletes all report card records, attendance data, class lists and fee payments.
Your school settings, staff list, fee schedules and alumni archive are not affected.
Promote Class
Move all students from one class to another.
Students already in the destination class will be skipped.
Students will be MOVED, not copied. They will be removed from and added to the new class.
